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Executive Business Administrator, Issy-les-moulineaux

Publié 2022-05-16
Expire 2022-06-16
ID #998506329
Free
Executive Business Administrator, Issy-les-moulineaux
France, Hauts-de-Seine, Issy-les-Moulineaux,
Publié May 16, 2022

Détails du poste:

Type d'emploi: À plein temps
Type de contrat: Permanent
Type de salaire: Mensuel
Occupation: Executive business administrator


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Description

We are seeking an experienced Executive Business Administrator to provide support to the segment lead, work in close partnership with Business Managers, collaborate with the Leadership Team (LT) and extended Leadership Team (XLT), and manage transversal activities for the segment (onboarding, Coordinating business reviews, Team building activities, …).

You will play a leadership role in the segment admin team to bring the best support to the team, as well as be an active member of Enterprise Operating Unit (EOU) which includes the broader ecosystem of account teams, specialist sales, consulting and partner development teams, and Microsoft France Admin communities.

This position requires excellent knowledge of administrative functions and Microsoft policies and processes. You should also be able to take responsibility for executive-level communications, contacts with customers, partners, as well as contacts with all levels of Microsoft employees worldwide. Beyond calendar and travel, you will need to work both reactively and proactively in sometimes challenging circumstances, have excellent interpersonal skills and initiative, demonstrate good judgment, maintain high level confidentiality, set priorities and handle multiple tasks simultaneously. Being detail oriented and having consistent and timely follow through will be essential to success.

Responsibilities

  • Assist Segment Lead / collaborate with segment Unit Business Manager (BM)

Assistant to the Lead

  • Manage complex agenda (scheduling, priority management, meeting brief, time analysis, …)
  • Provide admin support on:
  • Travel and logistics (flight bookings-hotel-transfers, visa, meetings and local logistics,…)
  • Working tools (devices, equipment, car, business cards,...)
  • Various requests : signature & delegation, onsite meals , mails & deliveries,

Collaboration with Business Manager

  • Regular sync on Lead and team priorities (Leadership Team (LT) & Extended Leadership Team (XLT) meetings, team building events, onboarding, compliance, headcount, finance, readiness,...)
  • Build, implement and manage segment Rhythm of Business (RoB)
  • VP visit prep work : agenda, logistics, welcome and onsite support

LT and XLT

  • Organize and attend meetings, secure logistics
  • Relay information and actions to/from segments, Enterprise Operating Unit, Microsoft France
  • Centralize LT & XLT information: call-to-actions, vacations, …

New hires onboarding

  • Manage New Hires onboarding before Day1
  • Coordinate admins actions to manage New Hires onboarding after Day1
  • Collaboration with the segment Onboarding Center (day-to-day activity and areas of improvement)
  • Work with HR and Admin Community on New Onboarding Experience global process
  • Occasional help on recruitment velocity

Admin Team

  • Build and/or maintain the segment admin support model
  • Onboard and train segment temp admin (IT tools, internal processes - travel, Travel & Expenses, Purchase Orders, …)
  • Weekly syncs to share information, process updates, common actions & projects
  • Manage performance and well-being

Business Reviews

  • Planning (invitations, file update, info to requestors, …)
  • Collaboration with Consumption Lead to manage process and improve efficiency

Communication & information sharing

  • All-hands prep (New Hires & Anniversaries slides, logistics, …)
  • Maintain team distribution groups & organization charts, LT & XLT Teams sites
  • Share internal processes and procedures (Purchase order, Expense tool, PC renewal)

Space management

  • Collaborates with segment managers and BM to gather space utilization needs by role and as a team, and identify future space requirements
  • Work with vendors to build or align to new space allocation model
  • Communicate information on cleaning weeks, new space allocation model, move project planning
  • Prepare and manage move. Resolves escalations and deal with postmortem issues

BeWell & Morale

  • Work with BM to build the FY22 Team building budget plan
  • Manage teambuilding events in collaboration with segment admins, manage budget
  • Make sure compliance rules are known and followed
  • Work with [email protected] Team on Offsite

Work with my peers at

  • Enterprise Commercial (EC), Specialist Team Unit (STU), Public Sector (PS): Knowledge share thru Teams, coordination on New Employee Onboarding process, collaboration on ROB, fun events, moves, …), back-ups
  • Microsoft France: collaboration on projects, knowledge share, processes improvements, back-ups
  • EMEA & Corp: Collaboration ROB and meeting, information sharing

Qualifications

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

Qualifications

  • High degree of integrity and trustworthiness with commitment to confidentiality
  • High degree of professionalism and diplomacy
  • An ability to work successfully in a team environment, and build effective working relationships inside and outside the group
  • Excellent initiative, eagerness, and ability to work effectively under pressure and handle complexity and ambiguity
  • Excellent organizational, analytical, anticipatory, oral, and written communications skills
  • Passion for maintaining a high bar for quality with a critical eye for detail
  • Desire to improve processes and motivation to learn new online tools and ways of working

Benefits and Perks

  • Industry leading healthcare
  • Savings and investments
  • Giving programs
  • Educational resources
  • Maternity and paternity leave
  • Opportunities to network and connect
  • Discounts on products and services
  • Generous time away

Job Summary

  • Job number: 1294131
  • Date posted : 2022-03-21
  • Travel: 0-25%
  • Profession: Administration
  • Role type: Individual Contributor
  • Employment type: Full-Time
  • Experience: Experienced professionals

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    Microsoft
    Enregistré le October 7, 2017

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